• Notice of Rights Concerning Student Education Records

    Under the Family Educational Rights and Privacy Act (FERPA)

     

    Federal law gives parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. These rights are:

     

    1. The right to inspect and review the student's education records within 45 days of the day the School receives a request for access. A written request that identifies the record(s) you wish to inspect should be submitted to the school principal (or appropriate school official). The School official will make arrangements for access and notify you of the time and place where the records may be inspected.

     

    2. The right to request an amendment of your child’s education records that you believe are inaccurate or misleading. You may make a written request to the School principal (or appropriate school official) that clearly identifies the part of the record you want changed and specify why it is inaccurate or misleading. If the School decides not to amend the record as requested, the School will notify you of the decision and advise you of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when you are notified of the right to a hearing.

     

    3. The right to consent to disclosures of personally identifiable information contained in your child's education records.  FERPA requires that the School obtain your written consent prior to the disclosure of any personally identifiable student information with certain exceptions. The exceptions include: (a) disclosure to a school official who needs to review an education record in order to fulfill his or her professional responsibility to the school district (a school official is: (i) a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); (ii) a person serving on the School Board; (iii) a person or company with whom the School has contracted to perform a special task (such as an attorney, auditor, medical consultant, therapist, or cloud computing service provider); or (iv) a parent, student, or other volunteer serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks); (b) disclosure upon request to officials of other school districts in which your child seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to his or her enrollment or transfer, including disciplinary records of long-term suspension or expulsion; (c) disclosure to a state or local child welfare agency, if such agency is legally responsible for the care and protection of the student; and (d) disclosure of your student’s “directory information,” unless you have advised the School that you do not want some or all directory information disclosed.  See the next section for a listing of “directory information.”

     

    4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The office that administers FERPA is the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5901.

     

     

    Notice of Rights Concerning Student Directory Information

    Under the Family Educational Rights and Privacy Act (FERPA)

     

    Federal law gives parents and students over 18 years of age ("eligible students") certain rights with respect to the student's education records. Under the law, Pitt County Schools may disclose directory information about your child unless you notify your child’s school in writing that you do not want such information disclosed. Pitt County Schools has designated the following as “directory information”: student’s name; parents’ names; address; e-mail; telephone number; photograph; date and place of birth; major field of study; dates of attendance at Pitt County Schools; grade level; enrollment status; diplomas, honors and awards; school most recently attended; participation in officially recognized activities and sports; weight and height of members of athletic teams; and other information not generally considered harmful or an invasion of privacy if disclosed.

     

    The primary purpose of directory information is to allow Pitt County Schools to include information in school publications such as web pages, yearbooks, honor roll or other recognition lists, graduation programs and sports activity sheets. Directory information can also be disclosed to outside organizations without your prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.

     

    If you are a parent or eligible student and do not want Pitt County Schools to disclose some or all of the directory information listed above to all or certain recipients without your prior written consent, you must notify the principal of the student’s school in writing within fifteen school days of the start of the school year (or by the fifteenth school day after enrollment if a student enters after the start of the academic year). If you have children in more than one school, you must notify the principal of each school that your children attend. That notification is valid for the current school year only.

     

    Note:   Parents or students, age 18 years or older, who choose to opt out may:

      1. write their own letter to the principal at their student’s school, or
      2. complete and submit the Opt Out form found here or by contacting your school to request a paper copy.

     

     

    Notice of Rights Concerning Information to Military Recruiters

    Under the No Child Left Behind Act and the National Defense Authorization Act

     

    Two federal laws require Pitt County Schools to give military recruiters, upon request, the names, addresses, and telephone numbers of students in the ninth through twelfth grades unless parents or the student has advised the school in writing that they do not want that information disclosed.

    If you are a parent of a high school student or a high school student and you do not want Pitt County Schools to disclose the name, address, and telephone number to military recruiters, you must notify the principal of the applicable school in writing, within fifteen school days of the start of the school year (or by the fifteenth school day after enrollment if a student enters after the start of the academic year). If you have students in more than one school, you must notify the principal of each school that your children attend. That notification is valid for the current school year only.

     

    Note:   Parents or students who choose to opt out may:

      1. write their own letter to the principal at the applicable school, or
      2. complete and submit the Opt Out form found here or by contacting your school to request a paper copy.


     

    Notice of Rights Concerning Schools Surveys

    Protection of Pupils Rights Amendment (PPRA)

     

    Federal law gives parents and students over 18 years of age ("eligible students") certain rights regarding schools conducting surveys, collecting and using information for marketing purposes, and certain physical exams.

     

    1.        CONSENT: Parents and eligible students must give written consent before students are required to submit to a survey that concerns one or more of the following protected areas if the survey is funded in whole or in part by a program of the U.S. Department of Education:

    a.   Political affiliations or beliefs of the student or student's parent(s)

    b.   Mental or psychological problems of the student or student's family

    c.   Sexual behavior or attitudes

    d.   Illegal, anti-social, self-incriminating, and demeaning behavior

    e.   Critical appraisals of others with whom students have close family relationships

    f.    Legally recognized privileged relationships such as lawyers, doctors, ministers

    g.   Religious practices, affiliations, or beliefs of the student or student’s parent(s)

    h.   Income (other than that required by law to determine eligibility for participation in a program or for financial assistance under a program)

     

    2.                  RECEIVE NOTICE: Parents and eligible students have the right  to receive notice and an

    opportunity to opt out of any of the following:

    a.       Any survey concerning one or more of the aforementioned protected information areas that is not funded in whole or in part by a program of the U.S. Department of Education.

    b.      Any non-emergency, invasive physical exam or screening that is (1) required as a condition of attendance, (2) administrated by the school or its agent and scheduled in advance, and (3) not necessary to protect the immediate health and safety of a student. Exceptions to this notice requirement include hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law.

    c.       Any activities involving the collection, disclosure, or use of personal information obtained from students for marketing purposes or for purposes of selling the information or otherwise distributing the information to others.

     

    Pitt County Schools will, within a reasonable period of time prior to conducting such surveys, physical exams or activities, notify parents and eligible students and provide an opportunity to opt a student out of participating in them.

    3.         INSPECT: Parents and eligible students have the right to review, upon request and before its administration or use, any of the following:

    a.     Surveys of students that concern any of the aforementioned areas of protected information and any instructional materials used in connection with them

    b.     Instruments used to collect personal information from students for marketing, sales, or other distribution purposes

    c.   Instructional material used as part of the educational curriculum

     

    Pitt County Schools will develop and adopt policies regarding these rights and will notify parents and eligible students of its policies annually at the start of each school year and after any substantive changes.

     

    Parents and eligible students who believe their rights have been violated may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC  20202-8520.